Dintec Consulting recently helped a major non-profit organization, dedicated to promoting responsible management of the world's forests, implement SAP Business ByDesign, tailored to the public sector, to revolutionize the way the organization manages its funds and grants.
the Need for Digital Transformation
Before the SAP Business ByDesign implementation, the major non-profit faced several challenges in managing their financial resources, which were critical to their mission of promoting responsible management of forests. The organization needed a solution that could help them monitor the use of their financial resources and comply with various regulations, restrictions, and limitations. They also wanted a system that could support their commitment to sustainability and digital transformation.
SAP Business ByDesign: A Perfect Solution for the Public Sector
SAP Business ByDesign provided the perfect solution for the organization’s needs:
Funds Management: Monitoring and Compliance Made Easy
The system's Funds Management capabilities allow the organization to define and maintain funds and functions, maintain budgets per fund, function, and general ledger accounts, and analyze transactions per fund. The system's encumbrance accounting feature helps the non-profit prevent overspending by reflecting commitments in the accounting system and creating encumbrances for relevant business processes.
Grants Management: Streamlining the Sponsorship Process
The Grants Management capabilities of SAP Business ByDesign, allow the organization to track all grant-related transactions, differentiate between eligible and ineligible costs for invoicing the sponsor, invoice the sponsor, and report all grant-related costs and revenues. This has significantly improved the organization’s ability to manage their sponsored grants and report back to their sponsors as required.
Improving Operational Excellence and Resiliency
Since the SAP Business ByDesign implementation, the non-profit has seen a significant improvement in their operational excellence and resiliency. The system has helped them optimize their business processes and develop new service delivery models to meet the challenges posed by the pandemic, supply chain issues, inflation, and their stringent sustainability requirements. The real-time insights provided by the system have also helped them analyze past and present situations and simulate future scenarios, enabling them to make more informed decisions and drive their mission forward.
For the organization, the process of homologation with SAP Business ByDesign has been crucial, enabling them to align disparate operations with the standard functionalities provided by the software. This ensures a consistent and efficient workflow throughout their organization. By leveraging the enhanced controls offered by ByDesign, they have been able to maintain superior oversight, especially in areas such as financial consolidation, inter-company transactions, authorizations, and the crucial mobile accessibility. Adhering to local requirements is made simpler with ByDesign, as it intuitively supports the electronic customer invoices, ePayments, and electronic accounting reports, making regulatory compliance more straightforward. Furthermore, ByDesign has played a transformative role in improving relationships with their stakeholders. Through its advanced tools and features, they can now provide a more interactive and effective experience for both customers and suppliers, fortifying trust and collaboration.
Our client has observed several significant benefits from their SAP Business ByDesign implementation. Some other key advantages they highlighted include:
- Easy New Country Integration: Seamlessly incorporating new countries into the organization’s SAP framework.
- Homologation: Aligning operations with SAP’s standard functionalities for consistent performance.
- Enhanced Controls: Achieving superior control over financial consolidation, inter-company transactions, authorizations, and enabling mobile access.
- Local Requirements: Adhering to authorities' mandates, including electronic customer invoices, ePayments, and electronic accounting reports.
- Anytime Access: Ensuring flexible and round-the-clock access to core business operations.
- Improved Relationships: Elevating interactions with both customers and suppliers.
- Advanced Reporting: Implementing robust data analytics, real-time KPIs, and reporting functionalities.
These improvements not only streamline operations but also contribute significantly to the organization's human resource dynamics.
Attracting the Right Talent and Future-Proofing the Workforce
The SAP Business ByDesign implementation has also helped the organization attract and retain the right talent by upgrading their employee experience and offering learning and development programs to close skills gaps. The digital transformation enabled by the system has allowed the non-profit to meet citizens' needs today and anticipate and support their needs in the future, putting citizens at the center of everything they do.
A Bright Future Ahead
Overall, the SAP Business ByDesign implementation has been a game-changer for the major non-profit organization. With the help of Dintec Consulting, they have been able to revolutionize their funds and grants management processes, improve their operational excellence and resiliency, and better serve their mission of promoting responsible ecological management. The future is bright for the major non-profit, thanks to the powerful capabilities of SAP Business ByDesign and the expert support of Dintec Consulting.
